Administrative Specialist - Design Review - Beaver Creek Resort

Vail Resorts


Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's most innovative companies and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.


The Design Review Administrative Specialist is the first point of contact for members of the communities of Beaver Creek, Bachelor Gulch, Arrowhead and Red Sky Ranch (and their representatives) seeking information and guidance regarding construction/design requirements and regulations. To be successful, the Design Review Administrative Specialist must possess general knowledge of homeowner association functions and design guidelines/regulations, strong communication abilities, detail oriented organizational skills, ability to multi-task in a fast moving environment, excellent computer skills and a focus on providing exceptional customer service.


Additionally, the Design Review Administrative Specialist will:


Provide general administrative support to the staff of the Design Review Administration.  Responsibilities include answering telephones, typing correspondence, distributing regulations and applications, administering all review fees and deposits, scheduling meetings, greeting clients at front desk, and maintaining filing system.


Prepare for monthly Design Review Board meetings including receiving and reviewing project applications for compliance with DRB submittal requirements, preparing agendas, creating and delivering informational books for board members, scheduling applicants and taking “real time” minutes for each meeting.  


Foster and maintain positive communication between Design Review Administration and constituents, including homeowners, developers, realtors, architects, contractors and merchants.  Attend association meetings; provide information/education of any/all current guidelines, regulations and policies. 


Special projects as assigned. 




  • Provide assistance and direction to constituents in completing application process.
  • Provide accurate information/education regarding all community regulations, guidelines and processes.
  • Administer application process ensuring complete and accurate submittals.
  • Administration of all review fees, deposits and refunds.
  • Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency
  • Maintain/update department website.
  • Maintain the purchasing, receiving, and invoicing processes and records
  • Maintenance of all filing systems and records.
  • Produce real time minutes for all DRB meetings.
  • General office and administrative duties - filing, mail distribution, answer emails and phone in professional, courteous manner.
  • Other duties as assigned

We’re looking for team members whose legendary attention to detail and commitment to phenomenal service comes naturally. Pursue a lifestyle that will elevate your expectation of what work can look like. Nothing is too big or too small for the staff to bravely pursue and elevate the expectations of the guest. Do you possess a calling for delivering world-class events and amenities? Then Beaver Creek is for you.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 146967




Tourism - Travel

Position Type:

Full Time

Remote ok?



4 months ago

Vail Resorts